+ Up to 3 in-person meetings (two, 60 minute meetings and one 2 hour meeting) to be used within 120 days of wedding
+ One, kick-off call at time of booking
   - Final in-person meeting at your venue will be scheduled for 3-4 weeks prior to your wedding date
+ Ivy + West Events Preferred Vendor List (we will make personalized vendor recommendations)
+ Detailed 120 days of assistance to help you tie up all loose needs with the wedding
+ Developing a custom timeline & layout to distribute to all necessary individuals
+ Finalizing details with contracted vendors two weeks before the wedding & collecting their
liability insurance
+ Directing your ceremony rehearsal (maximum one hour)
+ Up to 10 hours of coordination the day-of for Lead Planner & Assistant Planner
   - Guest counts over 150 guests will require additional assistants to be added on | $300 each for a 6 hour shift
+ Spokesperson day-of to communicate your wishes and desires as necessary to venue & vendors
+ Serving as the point person for vendors & wedding party on the wedding day, so you are not bothered
+ Setting up of client’s details (i.e. guest book, programs, seating chart, escort cards, menus,
favors, signage, etc.)
+ Troubleshooting any setup issues and problem solving constantly
+ Keeping wedding activities running smoothly and according to timeline
+ Ensuring all vendors provide their services
+ Directing ceremony procession and activities
+ Assisting photographer in keeping pictures running smoothly in a timely matter
+ Lining-up wedding party and cueing for reception grand entrance
+ Keeping you and any necessary parties informed of any scheduled events
+ Distributing vendor gratuities as instructed on you behalf
+ Ensuring your gifts are secure and collected by your designated person

The 120 day mark is so important, so our team jumps in to ensure nothing has been missed and help guide you. Why put all that hard work and planning in arranging your dream wedding, only to have stress about the final details as the day draws near? Our Ivy Package includes a few planning elements to help you along the way, and will allow you to complete all of the planning with confidence, while ensuring the coordination of the day and last minute logistics and vendors are managed by Ivy + West Events.